In the competitive world of loan signings, your notary profile is your first impression. Platforms like Snapdocs and Signing Order connect notaries with signing companies and title agencies, but a weak or incomplete profile can cost you opportunities. Whether you’re new to these platforms or looking to optimize your profile, here’s how to craft a professional, eye-catching notary profile that attracts more signings.

---

1. Professional Profile Photo

Your profile photo is the first thing signing companies see. Choose a high-quality, professional-looking headshot where you appear approachable and trustworthy. Here are some key tips:
✔️ Use a clear, well-lit photo (no selfies, filters, or casual backgrounds).
✔️ Dress professionally—business casual or formal attire works best.
✔️ Smile! A friendly expression makes a difference.

---

2. Compelling About Me Section

This is your chance to introduce yourself and highlight why companies should hire you. Keep it concise but informative (3-5 sentences).

✅ Start with experience: Mention how long you’ve been a notary and any relevant background.
✅ Highlight your expertise: Are you NNA certified? Have experience with loan signings, estate documents, or apostilles?
✅ Mention your professionalism: Stress your attention to detail, reliability, and communication skills.

Example:
“I am an NNA-certified Notary Signing Agent with over five years of experience handling loan documents, estate planning signings, and general notarizations. Known for my attention to detail and professionalism, I ensure seamless signings and excellent customer service. I am background-checked and carry E&O insurance for added peace of mind.”

---

3. List Your Credentials & Certifications

Signing companies want to know you’re qualified. Be sure to include:
✔️ Notary commission details (state and expiration date)
✔️ NNA certification and background check status
✔️ E&O insurance coverage (amount and provider)
✔️ Any additional training (e.g., Notary2Pro, Loan Signing System, RON certification)

---

4. Service Area & Availability

Clearly list the counties and cities you cover to ensure you get relevant signing requests. If you’re willing to travel, mention that, but be specific about distance or mileage limits.

✅ Include availability: Are you a full-time notary, or do you take evening and weekend signings?
✅ Specify if you offer remote online notarization (RON) services.

Example:
“I serve Monroe, Wayne, and Ontario counties and am available for signings Monday through Saturday, including evenings. I also provide remote online notarization (RON) for clients needing digital signings.”

---

5. Equipment & Capabilities

Companies love notaries who are prepared. If you have a dual-tray laser printer, mobile scanner, or other relevant tools, include them!

✔️ Dual-tray laser printer (important for loan signings)
✔️ Mobile scanner for scan-backs
✔️ Secure document handling process

---

6. Professionalism & Customer Service Commitment

A great way to stand out is to mention your commitment to professionalism. Signing companies prioritize notaries who are reliable, communicate well, and provide a seamless experience for both the client and the borrower.

✅ Are you punctual and detail-oriented?
✅ Do you provide excellent communication throughout the process?
✅ Can you handle complex signings with ease?

Example:
“I pride myself on professionalism, punctuality, and clear communication. I understand the importance of accuracy and ensuring clients feel comfortable throughout the signing process. My goal is to provide a flawless signing experience for all parties involved.”

---

7. Reviews & Testimonials (If Applicable)

If you have received positive feedback from past signings, add a line about it. Some platforms allow reviews, so encourage signing companies to leave feedback after a successful appointment.

Example:
“I have completed over 500 signings with excellent reviews for accuracy and professionalism. My clients appreciate my reliability and attention to detail.”

---

8. Keep Your Profile Updated

Your profile should be accurate and up to date. If you obtain new certifications, add them. If you change your service area or availability, reflect that in your profile. An outdated profile could cost you work.

---

Final Thoughts

A well-crafted notary profile on Snapdocs and Signing Order can make all the difference in how often you get hired. By highlighting your experience, certifications, service area, and professionalism, you’ll stand out from the competition and attract more signing opportunities.

Take a few minutes today to update your profile and position yourself for success!