If you are looking to hire a New York Notary for Remote Online Notarization these are some frequently asked questions:

 

What is Remote Online Notarization (RON)?

RON is a process where notarizations are performed using audio-visual technology over the internet. It allows signers and notaries to complete notarizations without being in the same physical location.

Is RON legal in New York?

Yes, New York State enacted laws permitting RON, with specific requirements that notaries and signers must meet. Notaries must be registered with the state as an electronic notary, follow technical standards, and be physically located in the state of New York during the notarization. The signer can be anywhere.

Is Remote Ink Notarization (RIN) legal in New York?

RIN is not allowed by New York notaries currently.

Can RON be used for all documents?

Most documents can be notarized via RON, but some cannot and those include wills, powers of attorney, health care proxies, trusts and do not resuscitate orders. Under the State Technology Law, they cannot be electronically signed therefore they cannot be electronically notarized. Also, it’s important to check with the receiver of a document to make certain that they will accept an electronically notarized document.

Can RON be used for real estate documents?

Yes, with permission of the title company and lender. The notary will need to know who the title insurance underwriter is so they can ensure that they use a platform on the underwriter’s approved list. Also, for documents being recorded, the notary will need to prepare a Certificate of Authenticity to be attached to the recordable, print off the executed documents and physically ship them to the client.

Can any notary prepare the Certificate of Authenticity, or must it be the notary who notarized the documents?

It must be the notary who notarized the documents.

What technology is required for RON?

For the notary – a NYS compliant platform must be used.

For the signer – they need a device with a webcam such as a computer, tablet or smartphone and a strong internet connection.

What are the record-keeping requirements for RON in New York?

Notaries must:

· Maintain a journal of RON acts, including details of the signer, documents notarized, and the date and time for ten years.

· Keep a secure, accessible recording of the RON session for the duration required by law (currently ten years in New York).

Does the signer need to be a United States citizen or have a credit history in the USA?

No, they do not.

What does the signer need for RON?

A valid government issued identification. It can be foreign identification.

A device with a webcam such as computer, tablet, or smartphone.

A strong internet connection.

Will the documents be wet signed?

No, the documents will be electronically signed and notarized. These are considered “originals” under the law. Other than documents to be recorded, the executed documents can be delivered by email without need for the Certificate of Authenticity or printing.

When can RON be utilized?

If the document will be filed with or relates to a matter involving a U.S. public official, court, government agency, or entity under U.S. jurisdiction or involves property in the U.S. or a transaction closely connected to the U.S.

Can RON be used if the if the signer is in the US and the document is to be used in Italy?

Yes.

Can RON be used if the signer is in Korea and the document is to be used for surrogate’s court in New York?

Yes.

Can RON be used if one signer is in Spain and one signer is in New York for a deed for a property in New York?

Yes, documents can be signed in counterpoint – your Spain signer by RON and your New York signer wet inked.

Can RON be used if the signer is in China and the document is to be used in Australia?

No.

If a document is executed by a signer outside of the USA is an apostille still needed?

No. Since the venue follows the notary, no trip to the consulate/embassy or apostille is needed.

Please download a Sample Certificate of Authenticity to use.   

 

Some Frequently Asked Questions about Hiring a Mobile Notary:

1. What is a mobile notary? A mobile notary is a commissioned notary public who travels to a client’s location to perform notarizations. Mobile notaries provide convenience by coming to you, saving time and effort.

2. What services does a mobile notary offer? Mobile notaries can:

• • Witness and notarize signatures on documents like affidavits, deeds, powers of attorney, and contracts.

• • Administer oaths and affirmations.

• • Printing, scanning, copying and shipping of documents.

3. Are mobile notaries different from notaries you find at banks or offices? While the duties are the same, mobile notaries travel to your location, offering added convenience. They’re often more flexible with scheduling, including evenings and weekends.

4. Why should attorneys and title companies hire a mobile notary? Mobile notaries ensure important documents are notarized accurately and professionally. They are particularly valuable when clients cannot visit your office or need documents notarized outside regular business hours.

5. What documents can a mobile notary notarize for businesses? Common documents include:

• • Real estate closing documents.

• • Legal affidavits and declarations.

• • Wills and estate planning documents (though notaries cannot provide legal advice).

• • Loan agreements and financial documents.

6. Is a mobile notary allowed to notarize real estate documents? Yes, mobile notaries in New York can notarize real estate documents, including deeds, mortgages, and loan packages. Some mobile notaries are also certified signing agents, specially trained for loan signings.

7. How do I verify a mobile notary’s credentials? Always check the notary’s:

• • Current New York State commission.

• • Business reviews or references, if available.

8. What is the cost of hiring a mobile notary? New York State sets a maximum fee of $2 per notarization. Mobile notaries may charge additional fees for travel and convenience, which should be agreed upon beforehand. Loan signings and Estate Planning signings typically include a flat fee for all services rendered.

9. Are there limitations to what a mobile notary can do? Yes, mobile notaries:

• • Cannot offer legal advice unless they are licensed attorneys.

• • Cannot notarize documents in which they have a financial or personal interest.

10. What should my clients or staff have ready for the notary? Clients should have:

• • A valid, government-issued photo ID.

• • Any required witnesses (if applicable).

11. Can mobile notaries notarize for non-English speakers? Yes, but the notary must communicate directly with the signer to ensure understanding and willingness. If the notary does not speak the signer’s language, a qualified translator may be needed.

12. Are mobile notaries available on short notice? Many mobile notaries offer emergency or same-day services. 

13. Do mobile notaries keep a record of the notarizations they perform? Yes, New York State requires notaries to maintain a detailed journal of all notarizations, including the signer’s information and verification method. This provides an additional layer of security and accountability.